When it comes to your business, regardless of how long you’ve had a company, the worst thing you can do is get too comfortable. While you should be comfy in your surroundings and work environment, you should never get too comfortable in your business concepts and practices. One such practice would be the way you keep your important business files.

Anything could happen to negate your business files in a heartbeat, so keep them safe, secure, and backed up via a dozen different tangible methods, like uploading your whole business concept to a company cloud.

This article covers the why and how of making tangible, important backups of your business documents and files to prevent and prepare for the unthinkable.

You Never Know What Could Happen to the Originals

You’ve heard the saying that goes—expect the unexpected. And no one really knows what that means until they are facing the future of their successful business. In this case, that old saying means you should prepare and plan for any outcome, regardless of how obscure or ridiculous it seems. Fires, hardware damage, theft—all of these things could possibly cause you to lose the originals to business files. Hence, the first reason you should make tangible backups.

Some Backup Methods Allow You to Have Your Work with You Wherever You Go

Backup methods like a business cloud or multiple USBs allow you to take the most important elements of your business, like your healthcare consulting documents, with you. So, say for example that you are going on vacation, but a project deadline reaches two days into your time away. You can download everything onto a USB, pack it up in your suitcase with your laptop, then finish it up at your destination before uploading it to the company cloud for presentation.

Backup Prints Can Be Distributed to Those that Matter in Decision-Making for Your Business

While all of these reasons to make tangible backups of your business files are important, this one allows you to enlist the help of others in your company to meet hard deadlines. Instead of wasting hours writing or modifying and then copying and printing the same project guidelines, you can type them once, and divvy them up on however many USB drives you need. Then hand them out to others with decision-making skills that matter to your project.